The ArQuives: Canada’s LGBTQ2+ Archives invites you to the 2023 Annual General Meeting (AGM) on Monday, May 13, 2024, at 6:00 PM EST via Zoom.

 

Any member of the public is invited to attend. Members will be eligible to participate fully in AGM business.

Meeting link: The AGM is open to all and registration is required in advance for this meeting. Please register here.

After registering, you will receive a confirmation email containing information about joining the meeting.

Members are those individuals who have contributed more than 15 hours of volunteer service to the organization in 2023; supported the archives with a financial donation of $15.00 or more; and/or made a significant contribution of materials to The ArQuives collection. A full membership list will be made available no less than 10 days prior to the AGM.

 

Documentation for the Meeting

2023 AGM Draft Agenda

2022 AGM Draft Meeting Minutes (coming soon)

2023 AGM Proxy Form

Board of Director Nomination Form

 

Voting by Proxy

Any Member unable to attend the 2023 AGM may identify a proxy to participate on their behalf. The proxy is not required to be a member of The ArQuives. Members must submit a signed proxy form to Michelle Schwartz, secretary, at board@arquives.com by 12:00 p.m. EST on Monday, May 13, 2024.

 

Proposed By-Law Amendments

Any member may propose that a new By-Law be enacted or an existing By-Law be repealed, amended, or altered. If you wish to receive a copy of the existing By-Laws or propose an amendment at the AGM, please email board@arquives.ca.

 

Electing Board Directors

An important component of the AGM is the election of members of the Board of Directors. The By-Law allows for 9 Director positions, including at least 3 officers: President, Secretary, and Treasurer. Should the number of candidates exceed the number of positions available, the vote shall be held by ballot. (6.01)

 

If you have any accessibility needs, please contact The ArQuives. The following document explains how to use Zoom for meetings.