The ArQuives: Canada’s LGBTQ2+ Archives invites you to the 2024 Annual General Meeting (AGM) Monday, May 26, 2025, at 6:00PM EST via Zoom.

Any member of the public is invited to attend. Members will be eligible to participate fully in AGM business.

Meeting link: The AGM is open to all and registration is required in advance for this meeting. Please register here.

After registering, you will receive a confirmation email containing information about joining the meeting.

Members are those individuals who have contributed more than 15 hours of volunteer service to the organization in 2024; supported the archives with a financial donation of $15.00 or more; and/or made a significant contribution of materials to The ArQuives collection. A full membership list will be made available no less than 10 days prior to the AGM.

Documentation for the Meeting

2024 AGM-Agenda

2023 AGM Meeting Minutes

2024 AGM Proxy Form

2025 Board Nomination Form

2025 Call for Board Members

Board Nomination – Bios

Bylaw 4

Amendments to articles

Special resolution

2024 Audited Financials

2024 Annual Report

Voting by Proxy

Any Member unable to attend the 2024 AGM may identify a proxy to participate on their behalf. The proxy is not required to be a member of The ArQuives. Members must submit a signed proxy form to Lisa Freedman, Secretary, at board@arquives.ca by 12:00 p.m. EST on Monday, May 26, 2025.

Proposed By-Law Amendments

Any member may propose that a new By-Law be enacted or an existing By-Law be repealed, amended, or altered. If you wish to receive a copy of the existing By-Laws or propose an amendment at the AGM, please email board@arquives.ca.

Electing Board Directors

An important component of the AGM is the election of members of the Board of Directors. The By-Law allows for 9 Director positions, including at least three officers: President, Secretary, and Treasurer. Should the number of candidates exceed the number of positions available, the vote shall be held by ballot. (6.01)